EndNote offers an extensive list of free and commercial databases for searching. As of this writing, the new RefWorks only offers PubMed and the Library of Congress as search options, and, when tested, neither search option was functional. According to the RefWorks lead product manager, institutional account administrators can allow users to search any database that is accessible via the Z He also indicated that ProQuest is building application programming interfaces APIs to integrate RefWorks with other ProQuest tools such as Summon and Primo, which should increase in-app search options [ 5 ].
With EndNote, users can create a standalone bibliography by selecting citations and an output style, and copying and pasting into a word processor document. Both Mendeley and Zotero allow users to drag references from the desktop client into a word processor, where they will be formatted according to the style that users have selected, the quickest and most user-friendly method of bibliography creation.
RefWorks includes a feature that allows users to generate a bibliography from a batch of references in a folder, but that feature did not work when we tested it, leaving no way to generate standalone bibliographies from citations. More commonly, users create bibliographies from in-text citations in a manuscript. All four tools offer Microsoft Word plug-ins to support this functionality.
Table 1 provides details about which tools work with other word processors. In EndNote, the bibliography is automatically generated as the citations are inserted into the document. In Mendeley, RefWorks, and Zotero, inserting a citation and creating a bibliography are separate steps, and at least one citation must be added to the document in order to create a bibliography.
All four products made occasional small errors in citations, especially when we cited web pages, but Mendeley performed especially poorly, omitting key information from web page citations, such as date accessed.
All four systems allow users to add PDF documents by dragging and dropping them into their reference collections and by attaching them to existing citations. Mendeley monitors the contents of these folders and automatically adds any PDFs to reference collections. All four products can generate metadata from PDFs to create a citation record, but they use somewhat different methods to do so. When we tested articles from three different journals, all four products extracted metadata inconsistently and occasionally inaccurately.
For example, one product extracted metadata completely for a given article, while another failed to extract key information e. All products exhibited these failures, though RefWorks appeared to be the least accurate, with at least one significant error with each of the three PDFs that we tested.
All of the products, other than Zotero, support PDF annotation in the application. Zotero users can open PDFs in the application of their choice, annotate them, and save them back to the Zotero database.
An add-on called Zotfile [ 9 ] allows users to extract annotations and perform other PDF management tasks. In Zotero, this feature is called Library Lookup. Users click on a reference in their collections, and if full text is found, the PDF file can be easily dragged and dropped into their reference collections. EndNote users can access full-text through their institutions by using the Find Full Text feature.
For RefWorks, institutional administrators can configure a link resolver for all users at that institution.
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Before you begin using the EndNote program you need to know which referencing style your school uses and become familiar with that style.
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