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Cloud-based, with no downloads or installation required. Excellent As cloud-based software, QuickBooks Online operates with nearly all internet browsers so long as you have internet access. QuickBooks Online also has desktop apps for Windows and Macs, which are said to run faster. Specific Size Of Business QuickBooks Online is ideal for small businesses in need of strong accounting, ample features, and mobility. The addition of QuickBooks Advanced has opened the software up as an option for mid- to large-sized businesses as well.
Businesses can have five to 25 users, depending on their plan Intuit does not count time tracking-only and reports-only users toward your user limit. Business owners with multiple companies will need to purchase a separate QuickBooks Online subscription for each business. QuickBooks Online is available in over different countries although this post focuses specifically on the US version. Accounting Method Both cash-basis and accrual accounting. Ease Of Use Rating: Good For the most part, QuickBooks Online is intuitive and easy to use.
The UI is beautifully designed, though the organization could still be improved. Features Rating: Excellent QuickBooks Online has an impressive feature selection. Here are some of the features that QuickBooks Online supports: Sales Overview: QuickBooks Online offers six invoice templates and ample invoice automations you can also import an existing invoice template via Microsoft Word. You can customize the logo, logo position, font, font size, color scheme, header, footer, number of columns, and more.
You can add shipping charges, discounts, and attachments to invoices. If you have the Essentials, Plus, or Advanced plan, you can send invoice reminders to late customers, and you can create recurring invoices.
QuickBooks Online is also one of the few accounting programs that lets you autoschedule invoices. QuickBooks Online now offers invoice tracking, so you can see when customers view their invoices; it has added support for progress invoicing as well. QuickBooks has also recently added multi-lingual invoicing, so you can now send invoices in six different languages: Creating estimates and converting them to invoices is easy.
Estimates are sent via email, and customers receive the documents as PDFs. Sadly, there is no separate estimates tab, making it difficult to view past estimates. Client Portal: QuickBooks Online does offer a client portal but only for invoices, not estimates. Customers can view, print, save, pay, or ask questions about their invoices. Contact Management: QuickBooks Online has a highly developed contact management system. You can save an incredible amount of information on your customers and vendors, including a display name, billing address, shipping address, preferred payment method, default payment terms, opening balance, attachments, and default tax codes.
You can attach relevant files, such as contracts, to each contact. You can also send batch emails to contacts. As a recent addition, you can now change what you call customers e. Expense Tracking: You can add individual expenses, manually import bank statements, or enable live bank feeds. You can categorize expenses, create custom bank rules, and attach receipts to expenses. QuickBooks will automatically match transactions although you still have to approve the matches manually.
QuickBooks Online also now offers a new receipt capture feature. Unlike most accounting programs, QuickBooks Online does not use Yodlee for live bank feeds. Bank Reconciliation: You can easily reconcile bank accounts in QuickBooks Online and run a reconciliation report.
Chart Of Accounts: QuickBooks Online has a default chart of accounts, which you can customize to fit your business, or you can import your own. You have to track fixed assets manually by using the chart of accounts rather than having a built-in depreciation schedule for assets like Xero. With QuickBooks Online, you can enter and sort bills easily. You can also create recurring bills. While each plan allows you to add items or services, only the Plus and Advanced plans track inventory.
When adding items, you can save default sales prices, purchase prices, SKU numbers, images, and create item descriptions. You have the unique option to create item bundles, which makes invoicing a breeze. You can now set reorder points and see the current stock level when you are creating invoices.
You can create projects, add billable and unbillable time, and create billable and unbillable expenses. You can easily create invoices for projects, and you can use progress invoicing to invoice in steps.
There is no way to add tasks at this time, but there is basic job-costing, so you can track job profitability. In QuickBooks Online, you can create single-time activities or timesheets. Weirdly enough, if you create a time activity that is separate from a project, it will show up under sales one of those navigational difficulties I mentioned earlier.
You can attach billable and unbillable time to projects. QuickBooks Online has over 80 reports. The exact number of reports varies with each plan and the features you have access to.
These reports cover everything from accounting and sales to cash flow and job-costing, and more. Unlike the desktop version of QuickBooks which only allows for one year-long budget , you can have multiple budgets in QuickBooks Online.
You can create monthly, quarterly, or yearly budgets. You can use data from a previous financial year as your basis for a budget and run numerous budgeting reports. Journal Entries: You can create journal entries as needed. You can create purchase orders and recurring purchase orders in QuickBooks Online. You can easily convert purchase orders to bills. You can record payments and receive inventory from purchase orders in full or in parts.
Credit Memos: You can create credit memos and customer refunds. Sales Receipts: Sales receipts are another way of recording sales in QuickBooks Online. Sales receipts are the method restaurants, salons, and other similar businesses would use to enter daily sales into the software. Packing Slips: You can create and print packing slips.
Class Tracking: This unique feature lets you sort transactions, estimates, and billable hours by a specific location or class. You can also run reports by specific location or class for more detailed reporting. Default Email Messages: You can save time by creating default email messages.
You can create messages for your invoices, estimates, credit memos, sales receipts, customer statements, refund receipts, and purchase orders.
Workflows will let you set automated tasks, such as sending reminders to your team or sending automated invoices. This feature is only available for Advanced plan users. Sales Tax: You can save as many sales tax rates as needed. Also, you can assign a default sales tax to your customers. Multiple Currencies: Exporting is more limited. You can export reports to Excel. All other data can only be exported via Internet Explorer. QuickBooks Capital uses the financial information within your account to determine if you are eligible for a loan.
Read our full QuickBooks Capital review to learn more. Fair In the past, QuickBooks Online has been notorious for long phone wait times and poor customer support. It used to be that I would wait minutes before speaking to a representative.
Once, when I was reviewing the software, I experienced a major software glitch that took three weeks to fix. More recently, my hold times have been shorter — and my calls were answered right away about half of the time. The level of helpfulness from each representative varies.
The other drawback is that there is no email support.